How to Lose a Tenant
May 18th, 2012As a property manager and/or rental property owner, one of the constant struggles one must deal with is the balance between profitability vs. maintenance and property improvements. How do you determine which items are necessary or reasonable and which ones aren’t? Far too often the long-term, unseen return of a repair or upgrade is calculated through a short-term lens –to the owner’s fiscal detriment.
One of the top reasons a tenant moves out of a rental property is lack of maintenance or slow response to maintenance. Many rental property owners will try to postpone certain non-emergency, non-required repairs or upgrades for as long as possible. In doing this, the long-term costs of having more turnover on your rental property are not calculated. The tenant will move and you will have turnover costs sooner than you would have had otherwise…
Another top reason a tenant will move is rising rents. While I recommend raising the rent a little bit each renewal (much better than a large increase two or three years down the line), there is a fine line to walk. Costs go up for rental property owners every year (insurance, property taxes, etc), so mitigating those costs is important.
However, trying to get the highest possible rent almost always works against a rental property owner. Not only will the unit stay vacant longer, it will turnover more often. Markets work and your tenants will know when your property is not longer a bargain. The tenant will move and you will have turnover costs sooner than you would have had otherwise…
When a tenant moves, consider the following turnover costs:
- No rent! You are carrying the mortgage and/or related property costs with no income being received. At $1,000 per month, you are losing $33.33 per day and $233.33 per week.
- Repairs of normal “wear-and-tear” which are not able to be charged to the tenant in most states. The more turnover, the more often the property owner has to bear these costs. It is typically a few hundred dollars at each turnover. More when you have to paint and/or replace flooring.
- Utility costs. In those areas that have cold winters, this can be extremely expensive.
- Advertising costs. The more turnover you have, the more you will spend in advertising.
- Locksmith charges. Liability and safety concerns necessitate the locks be changed between every tenant.
- Yard care during vacancy. We require tenants in single-family homes to take care of the yard as part of their lease. While vacant and trying to attract a new tenant, the owner is bearing those costs.
- Vandalism that occurs occasionally when a property is vacant. This is unfortunate, but the longer a property is vacant, the more risk it will be vandalized.
The list above is not necessarily comprehensive, but it should give you sufficient motivation to take care of maintenance issues quickly and, at times, even do small upgrades or improvements for tenants when requested. Also, I hope it makes you realize getting “top dollar” for your rental can actually lose you money over the long run. Vacancy is the most ferocious profit-sapping thing you will deal with as a rental property owner.
It is recommended at each encounter with a tenant you ask if there are maintenance items which can be addressed.
A very successful investor client of mine has done the following over the past 20 years to maximize his income and lower his expenses: take care of maintenance issues immediately, grant non-necessary requests to good tenants who are taking care of the property, and at each vacancy makes sure his units are priced 5% to 10% below market rents for similar properties. His portfolio is quite large and his method has produced the following: little turnover, short periods of vacancy, and has had multiple “repeat renters” over the years that seek out his properties when renting. Sounds like a winning formula to me!
Just remember, in many ways, tenants are your customers. Ask yourself if they feel good about their relationship with you and fell like they are getting good customer service… or if they feel like the customer of a non-responsive, money-grubbing, uncaring machine.
Happy, satisfied tenants equal more profits and satisfaction for you!




























